For strata & body corporate managers
We run contractor compliance across your whole portfolio.
We onboard and chase the contractors on every scheme, check their licences against government registries rather than collecting PDFs, and monitor their insurance against the requirements we maintain for each trade. Free for your contractors, so they actually complete it.
- Nothing tracked by hand
- We chase the contractors, not your team
- Proof of due diligence, already assembled
Illustrative example. Firm names are fictional.
The scale problem
You don't manage one property. You manage hundreds.
Across those schemes you may engage hundreds of individual contractors — electricians, plumbers, builders, fire safety technicians, cleaners. Tracking licence expiries, insurance renewals and registration statuses for every one of them by hand is not viable, and everyone who has tried it knows that.
The liability lands on you
When an uninsured contractor, an unlicensed trade or a lapsed policy causes a problem on common property, it doesn't stay with the contractor. The owners corporation wears it, the management firm wears it, and the committee members who approved the engagement are exposed personally.
Spending other people's money
You are engaging trades as agent for an owners corporation or body corporate, out of levy funds, under a committee's authority. The standard you are held to is not the standard applied to someone spending their own money.
Reactive work doesn't wait
A burst water pipe or a failed lift doesn't schedule itself. Someone gets called that night, often a trade nobody has checked, and the compliance question gets asked afterwards — if at all.
Duty of care
Can you show you met it?
Nobody disputes the obligation. The difficulty is evidence — a claim voided or a statutory obligation breached becomes a question about what you knew and when, months after the job. And a strata firm's reputation doesn't fail one scheme at a time; it fails across a portfolio, in an industry where committees talk to each other.
TradeVerify gives you that record for every contractor across your portfolio — monitored and logged — so if it is ever questioned, the evidence exists rather than being reconstructed from someone's inbox.
What you get
Four things, done properly.
Works with your management software
Where your platform has an API, contractor records flow in and compliance status flows back out automatically — no manual imports, no duplicate data entry. Where there's no API, we work from an export of your contractor list and give you the status back in a format your system takes.
We onboard your contractors
We handle contractor outreach on your behalf. Contractors are contacted, guided through verification, and reminded when documents are due — without your team lifting a finger. It is free for them, which is why they finish it.
Portfolio visibility
Current compliance status across your whole contractor base. Verified, expiring and lapsed at a glance, with a weekly snapshot that keeps the rest of the team informed without anyone logging in.
Evidence, not assurances
A timestamped record of every check, against every contractor on every scheme. When an insurer asks you to show due diligence after an incident, you produce it rather than describe it.
Evidence
What you hand to the committee.
Every check, every reminder and every note is recorded against the contractor, with a timestamp and whoever — or whatever — did it. Not "we believe this contractor is licensed" but a dated account of what happened and what it changed.
| When | Who | Event |
|---|---|---|
| 12/08/2026 06:42 | System | Public Liability verified — expires 14/03/2027 |
| 05/08/2026 09:18 | Dana Whitfield | Note added — approved for the Chatswood scheme |
| 04/08/2026 06:40 | System | QBCC licence confirmed current — expires 14/03/2027 |
| 29/07/2026 06:41 | System | Workers Compensation expired — status changed to Critical |
| 22/07/2026 17:05 | System | Reminder sent — Workers Compensation expires in 7 days |
Questions
For strata and body corporate firms
How long does onboarding take?
Most firms are operational within a few days. Our team handles the setup and imports your existing contractor data, so you are not starting from a blank register.
Do we need to chase contractors for their documents?
No. TradeVerify handles contractor outreach. Contractors are contacted, guided through submission, and sent reminders when documents are due. Your team is not in that loop.
What happens when a contractor's licence or insurance expires?
Contractors receive automated reminders before expiry. If a contractor becomes non-compliant, their status changes and that change is reflected in your management software through the integration, so your records stay accurate without anyone updating them by hand.
Can we set different requirements for different trades?
No. TradeVerify maintains the requirements for each trade and industry — what a plumber, a roofer or a fire services contractor is expected to hold — and checks what the contractor actually holds against that standard. You don't build a matrix or decide what's adequate for a trade you've never engaged. We don't advise contractors on what cover to buy, and engaging them remains your firm's decision.
More questions are answered on the FAQ. If you manage tenanted properties for individual landlords rather than strata schemes, see contractor compliance for property managers.
Ready to hand contractor compliance to us?
A demo walks through your current setup and what onboarding would actually involve for your firm.